Assuming you were tapped by the university president to evaluate the new enrollment system implemented this semester, enumerate your observations/comments and suggest possible areas and ways where improvements can be made. Your observations/suggestions should be properly validated with facts and literatures... (You may start with the diagrams posted in the strategic locations of the university)... (1000words)
Before I suggest my comments and observations first I will just explain to you the things that are going on in our current enrollment system. First is the enrollment procedure for the shiftees. First is that they go to the student accounts to do the following check the student account, check the balance, and then signing of their clearance. The next step would be going to his/her department to request that he/she will shift, and then the recommendation that he/she can shift to another department. Then he/she will go the new department that he/she will be transferring, and then evaluating the student, and then advising or pre-registration process. The step four is that they update the student profile. The next step would be the payment of other fees, encoding, assessment of fees, and then temporary COR (Certificate of Registration) printing. After that, the student will go to the student accounts if he/she is a scholar, and if not he/she can directly go to the cashier for the payment of the matriculation. After that process, he/she will go to the registrar to present clearance, present official receipts, and printing the student’s original COR. After that he/she is officially enrolled. The image below represents the enrollment system of the shiftees.
Before I suggest my comments and observations first I will just explain to you the things that are going on in our current enrollment system. First is the enrollment procedure for the shiftees. First is that they go to the student accounts to do the following check the student account, check the balance, and then signing of their clearance. The next step would be going to his/her department to request that he/she will shift, and then the recommendation that he/she can shift to another department. Then he/she will go the new department that he/she will be transferring, and then evaluating the student, and then advising or pre-registration process. The step four is that they update the student profile. The next step would be the payment of other fees, encoding, assessment of fees, and then temporary COR (Certificate of Registration) printing. After that, the student will go to the student accounts if he/she is a scholar, and if not he/she can directly go to the cashier for the payment of the matriculation. After that process, he/she will go to the registrar to present clearance, present official receipts, and printing the student’s original COR. After that he/she is officially enrolled. The image below represents the enrollment system of the shiftees.
The next one is for the old students of the university. It is pretty the same with the enrollment system of the shiftees, the only difference is that if you are a scholar you go to the OSS office to renew your scholarship grant, but if your not a scholar then you can directly proceed to advising. Then, if your still taking up NSTP subjects you go to the office and enroll to the NSTP programs either ROTC or CWTS. After that, you go to your department for advising then encoding and printing of the temporary COR. Then, if you’re a scholar you go to the student account for posting of accounts, and if you’re a paying student you will go to the cashier to pay your matriculation. After that presenting of clearances, official receipts, and then printing of the original COR, and then you are officially enrolled. The image below represents the enrollment system of the old students.
The last thing would be for the new students. The processes are different here because the starting enrollment process is from the admission process. The student will evaluated and then if accepted they will issue an admission slip. After that you go and take the USEPAT exam and if you passed the exam you can proceed to the next step. The next step will be done in the University Guidance and Testing Office (UGTO). Encoding of student information and assigning the students ID number. After that, if the new student is a scholar he/she will go to the OSS office for scholarship application, but if you’re not a scholar then you can directly proceed to advising. Then, he/she will enroll to the NSTP programs either ROTC or CWTS. Then after that they go to the college/department that they will be enrolling and then present all the enrollment requirements, and then go for advising, paying the other fees such as local council fees and etc. then after that is the encoding and then printing of the temporary COR. If you’re a scholar you first go to the student account for posting of accounts. If not, you go to the cahiers for payment of matriculation and printing of official receipts. Then, go to the registrar then submit all the enrollment requirements such as form 137, photocopy of NSO birth certificate, USEPAT entrance exam result, admission slip, medical certificate, certificate of good moral, 2 pieces 2x2 picture, prospectus of the enrolled course, 1 piece long brown envelope and the official receipt. After that printing of the original COR and you are already officially enrolled. The image below represents the enrollment system of the new students.
So basically, those are the things that are happening if it is enrollment time in the university.
Now, the things that I notice in our enrollment system is that when you pay the other fees such as the headlight and the others is that you are going to go to their office in order for you to pay the fees. For me, I would suggest that every payment are all in one place, an example would that they’re would be one representative each office to handle such payments. Let’s take it for an example, if you’re in the IC department all payments should be handled in that department in order for a faster process. When the collection is already done that’s the time the representative will submit the payments to its office.
The other thing that I observed is that the diagrams of each enrollment system are adequately confusing such that the arrows and images seem didn’t fit. For me, I would suggest that make the diagrams more simple and understandable.
One thing that I also want to point out that if there is funds that are available for the improvement of our enrollment system why would they just make each department have their own finance office so that it would be faster if one cashier per department same goes to the registrar, one registrar booth per department.
Basically, the new enrollment system of the university had quite improved since the first day I got here. Basically, the processes are quite fast as to compare before that people in each steps wait in such long queues. But for me, still I’m not satisfied with the enrollment system of the university. I may also include factors that are involved in the said matter, maybe financial issues that no enough funds are available for such actions. As we all know cost is really a key factor in creating new systems.
I’m not really satisfied in the current enrollment system but at least some of the processes in the enrollment system had improved if not much at least in a little way.
Now, the things that I notice in our enrollment system is that when you pay the other fees such as the headlight and the others is that you are going to go to their office in order for you to pay the fees. For me, I would suggest that every payment are all in one place, an example would that they’re would be one representative each office to handle such payments. Let’s take it for an example, if you’re in the IC department all payments should be handled in that department in order for a faster process. When the collection is already done that’s the time the representative will submit the payments to its office.
The other thing that I observed is that the diagrams of each enrollment system are adequately confusing such that the arrows and images seem didn’t fit. For me, I would suggest that make the diagrams more simple and understandable.
One thing that I also want to point out that if there is funds that are available for the improvement of our enrollment system why would they just make each department have their own finance office so that it would be faster if one cashier per department same goes to the registrar, one registrar booth per department.
Basically, the new enrollment system of the university had quite improved since the first day I got here. Basically, the processes are quite fast as to compare before that people in each steps wait in such long queues. But for me, still I’m not satisfied with the enrollment system of the university. I may also include factors that are involved in the said matter, maybe financial issues that no enough funds are available for such actions. As we all know cost is really a key factor in creating new systems.
I’m not really satisfied in the current enrollment system but at least some of the processes in the enrollment system had improved if not much at least in a little way.
