DFD

Create at least 3 different types of Data flow diagram of USEP's pre-enrollment system

There are 4 different type of Data Flow Diagram which are the following:

1. Current Physical
2. New Physical
3. Current Logical
4. New Logical

But i will just give u 3 examples of it which follows:

1. Current Physical

The image below shows a Current Physical type of Data Flow Diagram.



The next example is:

2. New Physical

The image below shows a New Physical type of Data Flow Diagram.



And lastly the last example is:

3. Current Logical

The image below shows a Current Logical type of Data Flow Diagram.



This illustrates the 3 different types of Data Flow Diagram of USEP's Pre-Enrollment System.

Acitivity Diagram

Using the same narrative as refelcted in your assignment 4, develop an activity diagram and a fully developed description for a use case.

University of Southeastern Philippines Pre-Enrollment Activity Diagram



The diagram above is an activity diagram of the pre-enrollment process of the University of Southeastern Philippines. The diagram was based on the use-case diagram of the pre-enrollment process presented in the previous assignment.

3 Years from Now

The question:

The pace of change seems to increase relentlessly, especially changes involving information technology. Using your crystal ball, identify and discuss three changes likely to have substantial impact on your school services in the next three years.

If I had a crystal ball and I need to identify and discuss the three changes likely will have a substantial impact on my school services in the next three years, my answer would be the enrollment, the infrastructure, and Wi-Fi access. These are the things that would be more likely have a substantial impact on my school services in the next three years. To have a brief description to why I chose these three changes in our school, the reason is because enrollment process in our school is such a hassle for students. And the process is not followed accordingly in some way. About the infrastructure, when we talk about infrastructure we really don’t say that its all about the buildings that exist in the university but also about IT infrastructure, maybe the next three years the Institute of Computing shall have its own building exclusively for IC students and a better IT infrastructure. And about the Wi-Fi connection, we all know that the university have a Wi-Fi access, but it is limited, sometimes is secured and sometimes unsecured. To elaborate I will describe it further one by one. Let’s start with the enrollment.

The enrollment of the university three years from know would change for the fact there are some system that is being made for the enrollment process but still it needs proper dissemination of information and proper system process. About the dissemination of information, proper dissemination of information to the students so that the student would know what is the proper process. Proper dissemination of information can led to a very more peaceful process. And there should be a proper implementation of the enrollment process. In order for it to be effective proper implementation of the enrollment process should be done accordingly. We know it won’t be perfect but at least proper implementation leads to a good and proper enrollment process. For the next three years there will be more system that pertaining to enrollment that would help for the betterment of the enrollment process. Basically, that should be it for the enrollment process. Next, we will go to the infrastructure.

As we all know the infrastructure of the university is not really that good. First, we don’t have our own building of our own college the Institute of Computing. Maybe, in the next three years we will have our own building that would cater the needs of classrooms. That is one of the problem that our college undertake. Having our own building would lead to a better quality education. The next would be our poor IT infrastructure, we have lots of systems that are current available the only problem is that no proper implementation and maintenance. If we only have a good IT infrastructure in our university it will be very useful not only the students but also the university itself. There are already some systems that are available to the university which is the Uniiisys. Let’s take it as an example; Uniisys is an integrated system of 10 subsystems that provide as a tool for the students and the university. Let’s discuss one by one first is the Ebenta which is an online bidding system for the university students to engage in E-Commerce activity promoting their competitiveness and experience in entrepreneurship. The next is the Edikit which is an online publication system which let the students upload and publish their literary works online. The other one is the Upahibalo which is an organizational information system, which handles the information of organizations and its members. The next one is the Iskolar which is a scholarship information system, which manages information and renewal for the university scholars. Then there’s the Shareit which is a file sharing social site which lets students share files for reference and other materials. The other one is the Etudlo which is an information system that lets tutorial service providers and seekers communicate and establish schedules online. Another one is the Escheduler which is an information system that provides services for the faculty to establish both academic and appointment schedules, and also lets them request appointments online. The next one is the Alumnay sa USeP which is an information system handling the university Alumni and creates a hub for their communications. The second to the last is the USeP eMap which is a map of the university where you can view and see where the buildings are located. And lastly the Davao eMap which is a map of davao city where you can view and calculate the shortest path available. So basically, these are systems that are very useful to the university as well as the students in the university. With proper implementation and dissemination of information this will be the starting point of the change that we are looking for which will be useful if properly utilized. We will also go to the computer laboratory of IC. As we all know that we really are poor in laboratory equipments which affect the quality of education. We all know that other schools really have 1 person per PC whereas in our own university average of 2 persons per PC. So in the next three years would see that we will have a better computer laboratory. Better computer laboratory the better the quality of education will be implemented. So I think that is for infrastructure. Now we will precede to the last one which is the Wi-Fi access.

The last but not the least is the Wi-Fi access, as we all know that the university has a Wi-Fi access in its computer laboratory but it’s limited. If it’s not unsecured it’s secured and if it’s unsecured still it’s slow. So three years from now we will have a better Wi-Fi connection which is not secured and has a good connection also. If it’s free it will be very useful to students especially us IC students who generally needs internet connection for information. As we all know that in our course information is very crucial, so in order to perform better in schools and in other aspect Wi-Fi access should be implemented that is free is unsecured.

So basically, these are the changes that I foresee in the next three years.

Pre-enrollment System

Consider USEP's pre-enrollment system, develop a use case diagram and write a brief use case description.

This is the Pre-enrollment System for Incoming First Year Students:



Figure 1 - USE CASE DIAGRAM: USEP Obrero Campus First Semester Pre-enrollment System for First Year students

Actors: Students, UGTO Officer, Cashier, Nurse, Faculty

Brief Description of Use Cases:

• Get Requirements – This use case describes the student acquiring and filling up the application for USEPAT exam.
• Pay Examination Fee – This use case describes the payment of the USEPAT examination fee by the student to the cashier
• Get Exam Schedule – This use case describes the confirmation of schedule for the USEPAT examination of the student by the UGTO officer.
• Issues Receipt for USEPAT – this use case describes the issuance of receipt for the USEPAT examination fee by the cashier.
• Take USEPAT Exam – this use case describes the student taking the USEPAT examination
• Get Result – this use case describes the student verification of the result of the USEPAT examination by the UGTO officer.
• Take EBP Exam – The student is required to take the English Bridge Exam
• Pay EBP Fee – This use case describes the payment of the English Bridge Program fee if the student failed the English Bridge Exam.
• Issues Receipt – this use case describes the issuance of receipt for the English Bridge Program fee by the cashier.
• Undergo EBP – This use case describes the actual participation of the student to the English Bridge Program
• Medical Examination – This use case describes the compulsory medical examination of the student by the attending nurse of the university.
• Interview by College - This use case describes the interview by the college faculty as the last part of the pre-enrollment system of the university.



Figure 2 - USE CASE DIAGRAM: USEP Obrero Campus First Semester Pre-enrollment System for Old Students.

Actors: Old Student, Student Official, Professor

Brief Description of Use Cases:

• Secure Clearance – This use case describes the completion of the Clearance Form as signed by the student officials that is involve in the signing of clearances except for the professor.
• Secure Grades – This use case describes the completion of grades as given by the professor of the student.